Recruitment software helps recruiters, talent acquisition experts, and hiring managers make their job easier by automating or simplifying tasks involved in finding, choosing, checking, and interviewing potential candidates.
A high-quality recruitment software lets recruiters post job listings on different websites, collect and review resumes, and handle candidates and clients quickly and easily. They don’t have to deal with lots of different tools or spend ages doing everything by hand anymore.
People often use the term “Applicant Tracking System” (ATS) interchangeably with recruiting software, but they’re not exactly the same. While ATS is a significant part of recruiting software, it doesn’t cover all the functions and features that recruiting software offers.
Type of Recruitment Software
Recruiting software typically falls into four main groups:
- Sourcing: This type of software assists recruiters in finding and reaching out to potential candidates.
- Engagement: Engagement software facilitates smooth communication between recruiters and candidates, ensuring they stay connected during the hiring journey.
- Selection: Selection software speeds up the identification of suitable candidates, making the process more efficient.
- Hiring: Once a candidate is chosen for a position, hiring software aids in organizing the hiring and onboarding procedures.
What does recruitment software do?
Organizations can use recruiting software to:
- Find and attract candidates
A lot of hiring software comes with features that help companies attract job candidates, such as posting job openings or creating career pages. For instance, Jouku, a talent acquisition software, has a strong tool to help find hard-to-reach talent.
- Powering up recruitment
Many recruiting systems include useful integrations to make hiring easier. These can range from tools for evaluating candidates, like video interviews, to connections with job boards for posting jobs easily and sometimes at a discount. They also integrate with background check services, HR information systems, and other helpful tools.
- Automating task
Recruitment technology helps by taking on tasks like scheduling interviews and keeping everyone in the loop during the hiring process. This saves a lot of time for both companies and job seekers. With the help of this software, companies can hire people quicker and find the best fit for the job.
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- Evaluating candidates
Certain recruiting systems work together with video interview and assessment services. They come with pre-made interview questions and evaluation forms. This setup helps exceptional candidates stand out and assists organizations in selecting the most suitable ones.
- Reporting
Recruiting software can create reports that show companies how well their hiring process is going. These reports can highlight what’s effective and what needs improvement. Some systems offer simple reports, while others provide more detailed ones.
What Are the Benefits of Using Recruiting Software?
Organizations use recruitment software to improve the hiring experience for both the candidate and the hiring team.
- Centralizes candidate information
Cloud-based systems store all candidate details in one secure location, including resumes, contact info, and notes. This info can be accessed by hiring managers and team members. These systems also let you create candidate profiles and keep track of where they are in the hiring or onboarding process.
- Increase candidate reach
If your recruiting software has recruiting marketing features, it can help you bring in more suitable candidates by linking up with different online job boards. Plus, it allows hiring managers to consider hiring from around the world to find the best candidates globally.
- Enhance interaction and communication with candidates
Lots of recruiting tools use artificial intelligence (AI) to send candidates automatic messages with preset information. This keeps candidates interested and helps your hiring team by reducing their workload. The tools also let your team chat internally and keep a record of their messages.
- Simplifies the hiring process
Going through job applications takes a lot of time. But with recruiting software, you can automate tasks like setting up interviews and checking backgrounds. You can also quickly evaluate resumes to find the top candidates. Some platforms even help with getting new employees started smoothly.
Factors To Consider When Choosing A Recruitment Software
When picking the right recruitment software for your company, remember these six things:
- User friendliness
When setting up a recruitment software, you don’t want to spend a lot of time trying to figure out how to use it. It shouldn’t be too complicated or need a lot of training to understand. Look for a tool that’s easy to use and has a simple interface. It’s a good idea to try a free trial before buying the whole thing.
- Key features
Create a checklist of features you need in your recruitment software to help solve the problems your agency faces when hiring new candidates. Then, look for software that has those features.
- Integrations
No matter which recruitment software you pick, make sure it works smoothly with your current recruiting tools like job boards, social media, and mobile apps. Choose vendors that offer an open API or built-in integration to make the process easy.
- Deployment
When setting up recruitment software, especially if it’s on-site, you’ll need licenses, servers, IT help, and connections with other tools. But you can save money by choosing a cloud-based option because it requires less setup and maintenance. Recruiters should think about the pros and cons of each option and pick the one that works best for their company.
- Support
When using recruitment technology, you might face technical problems and need help to solve them. Choose a vendor that focuses on customer support and provides help quickly when you need it, whether it’s training or fixing a problem.
- Price
As you look at different options online, you’ll notice that recruitment software comes with different prices. These prices depend on what features are included, how many people can use the software, how many job openings you can have, and other factors. Choose the one that fits what your business needs.
What is the best recruitment software?
The ideal recruiting software varies depending on your organization’s specific requirements. The crucial aspect is for your organization to determine its reasons for needing recruiting software, the key features necessary from a platform, and any additional functions desired.
By doing so, you can effectively assess various platforms and select the one that aligns best with your needs.
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