When choosing onboarding software for your company, consider factors like your company’s size, hiring projections, frequency of onboarding, and the complexity of your onboarding processes.

Additionally, prioritize identifying the onboarding software features that align best with your current strategy.

To prevent any worst-case scenarios, it’s essential to conduct a thorough review to confirm that your onboarding software includes these essential features.

1. User-friendly interface

Users of the software may vary in their tech proficiency, with older workers potentially being less experienced or inclined to use technology. Regardless of age, ensuring consistent and regular integration of new software is vital for company success. 

It’s essential to have a smooth, user-friendly interface to ensure effective usage across all employees.

2. Cloud based technology

Cloud-based solutions are increasingly standard across various work environments, particularly in emerging startups and teams prioritizing remote work.

This offers small businesses a flexible, cost-efficient option and grants convenient access to the onboarding process and its data from any location.

3. Workflow automation

An efficient employee onboarding software should bridge this people-process gap with workflow automation. This automation enables HR staff to oversee the onboarding process across departments and maintain continuous monitoring. 

By eliminating repetitive manual tasks, automatically passing applications to the next person in the workflow, and sending reminders to stakeholders, automated workflows ensure that each step of the process is executed precisely and consistently.

4. Gamification

Even with technological advancements, onboarding often remains a mundane automated checklist. Introducing gamification elements to certain aspects of the onboarding process can enhance interactivity, leveraging technology to boost engagement.

Enhancing a dull onboarding experience by incorporating gamification elements such as leveling up and quests can add excitement. Transform the onboarding process into an engaging quest, where new employees must accomplish a series of actionable tasks to advance. Instead of enduring a lengthy training video, encourage them to embark on a scavenger hunt, injecting fun into the process while monitoring their progress closely.

5. Data & analytics

The significance of insights gained from both human feedback and data analytics in onboarding is growing in value. These insights help organizations identify gaps in existing systems and opportunities for improvement in new employee management. Furthermore, they can be utilized to monitor the advancement of recently onboarded personnel, offering a concrete view of the onboarding process.

6. Assessment tools

Selecting onboarding software equipped with an integrated survey tool that automatically sends surveys to new hires post-onboarding can assist organizations in evaluating the return on investment (ROI) of both the employee onboarding process and the software itself more effectively. Additionally, your onboarding tools should provide insights into the duration of each onboarding process and identify any bottlenecks encountered.

Revamping the onboarding process doesn’t happen overnight; it depends on the organization’s size and needs, leading to variations in implementation time and cost. While investing in onboarding software may initially appear daunting, the right choice can significantly enhance accuracy, decision-making, operational efficiency, cost reduction, and ultimately increase the ROI of onboarding.

However, even best-in-class systems will fail to onboard new hires efficiently if it lacks any of the above-mentioned features. To prevent such a dilemma at a later point, organizations must weigh in the value and power of each employee onboarding software to ensure a good return on investment.

Looking to build an engaging onboarding process that can be measured easily? Try Jouku and see how easy it is to align the onboarding process with your organizational strategy using our software.